1. A member has to give a minimum of 15 clear days’ notice of a question. Members can give notices of questions from the day following the day on which summons are issued. “However the Speaker can relax the required minimum notice period of 15 clear days to protect the interest of the Members”.
2. The notices of questions should be addressed to the Secretary-General, Lok Sabha, in prescribed forms available in the Parliamentary Notice Office. Besides the text of the question, the notice should state clearly the designation of the Minister to whom the question is addressed, as also the date on which the question is desired to be placed on the list of questions for answer. Where a member tables more than one notice of questions for the same day, he/she may indicate the order of preference inter-se.
3. The name of the member should be written in block letters at the top of the notices of Questions. Similarly, the member’s division number should also be indicated. Every notice of a question has to be individually signed by the member himself/herself. Notice of questions bearing only stamped/carbon signatures of the members are treated as unsigned notices and are referred back to the members. Notices of questions tabled by members bearing signatures which do not tally with the specimen signatures and their genuineness is in doubt, are treated as invalid and returned to the members concerned requesting them to put their signatures which may tally with the specimen provided by them. Likewise, questions written in illegible hand are liable to be referred back to the members.
4. If a notice is signed by more than one member, it is deemed to have been given by the first signatory only. Each notice of a question should, therefore, be signed by one member only. Notice of each question should be given separately.
5. Members should not give identical notices of questions. Where identical notices of questions are received from different members at the same point of time, a ballot is held to determine the name of the member in whose name the question, if admitted, may appear. The other notices are disallowed. Similarly any other identical notice from any member, which is received subsequently, is disallowed.
Number of Notices
6. A member may give not more than ten notices of questions both for oral and written answers, in all, for any day. Notices received in excess of ten from a member for a day are kept for subsequent day(s) concerning that Minister(s) during the period of that session only. Members who intend to give notices for the entire session may do so by indicating their inter se preference. In case, no such preferences are indicated, notices of questions in excess of ten per day are considered for subsequent day(s) on the basis of point of time of their receipt. However, the total number of questions that can be put down in his/her name in the List of Questions, both Starred and Unstarred together, on a day cannot exceed five.
Balloting of Notices
7. A ballot is held in respect of all notices received in the Secretariat upto 10.00 hours on the fifteenth day before the respective date of answer through computerised auto ballot system to determine their inter-se priority. Separate ballots are held for Starred and Unstarred Questions and results of ballots are displayed in Parliamentary Notice Office for the information of members. Para regarding the same is also printed in the Bulletin-Part II. Starred and Unstarred Questions are numbered separately according to the priority gained by them at the ballot and entered in separate diaries in computer. 12
8. In order to enable the members to address their questions to the Ministers concerned correctly, a booklet entitled “Demarcation of Responsibilities in Government of India” clearly specifying the subjects for which a Ministry/Department of Government of India is responsible, is supplied to the members at the beginning of each Lok Sabha. Subsequent amendments thereto are also notified to the members.